General regulations

Application to Participation
Application to participate will be considered only if submitted on the appropriate forms, dully filled in and signed and accompanied by the necessary payment. Registration will be confirmed insofar as space is available and an invoice for the balance due will be mailed. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal all payments shall be fully refunded.

Obligations and rights of the exhibitor
Registration implies full acceptance by the exhibitors of the exhibition regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the exhibition without compensation or refund of sums already paid, and without prejudice to the exhibitor. 

By submitting an application to participate, the exhibitor makes a final and irrevocable commitment to occupy the space allocated and to maintain his/her installation until the date and time fixed for closure of the exhibition.

The exhibitor may only present on his/her stand or space the materials, products or services described in the application to participate.

No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited.

The Organizers are not responsible for any loss, damage or delay incurred in freight shipments into or out of the country in which the exhibition is held.

The organizer is not responsible for assisting the exhibitor in obtaining passport and visa, for entrance into the country where the exhibition is to be held and for customs formalities. The fact that the exhibitor is unsuccessful in obtaining these documents from the necessary government authorities will not constitute a basis for cancellation if this application/contract and it is clearly understood that no refunds whatsoever will be made. However, the exhibitor may substitute another party or company - such substitution shall be the sole responsibility of the contracting exhibitor.

Obligation and rights of organizer
The Organizer undertakes to allocate exhibition space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of reception of application forms accompanied by payment.

The Organizer reserves the right, in case of absolute necessity, to modify the positioning of stands, to move or change to another space, with no obligation to provide compensation to exhibitors. The Organizer reserves the right to offer to a different firm any stand or space that has not been occupied by the eve of 2 September 2004, with no obligation to provide compensation to the defaulting exhibitor.

Cancellation
In case of cancellation received in writing up to 26 July 2004, 90% of the total charge will be refunded, providing that the space can be reassigned. After 26 July 2004 no refund is possible.

Liability Insurance
Equipment and all related display materials installed by exhibitors are not insured by the organizer, and they will under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property belonging to exhibitors. The exhibitor agrees to be responsible for his property and person and for the property and persons of his employees and agents through full and comprehensive insurance, and shall hold harmless the organizers for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy.

The member of EPDIC-9 Organizing Committee responsible for Commercial Presentations, has the final decision as to the acceptability of displays.

No insurance during EPDIC-9 can be done through local institutions. The personal and/or property insurance agreements are a matter of individual exhibitors and are generally signed with the insurance company in the country of exhibitor.

Exhibitors are not to share with others any space allotted to them without prior written consent by Organizing Committee.

The organizer reserves the right to alter the general layout or limit the space allotted to each exhibitor postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the organizers will not be held liable for expenses incurred other than the cost of exhibit space rental fees.

All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment.

In standard booths, height is restricted to 250cm. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to and its removal from the exhibition site.

Any special decoration or fittings must be submitted to the Organizer for prior authorization.

Volatile or flammable fluids, substances or materials of any nature prohibited by fire regulations or insurance carriers may not be used in any booth. Equipment displayed or demonstrated must be installed by strict adherence to safety measures.

Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and dismantling at the close of the exhibition. No display may be dismantled or packing started before the designated hour. It is the exhibitor's responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended.

Exhibitors are obliged to ensure that their stands permanently manned during the exhibition opening hours.

Payment is to be made in accordance with the conditions of payment on the exhibit application form.

Access to the exhibition is authorized on presentation of a badge issued by the Organizer. Exhibitors' badges will not be mailed in advance and may be collected from the Registration Desk.

The Organizer ensures daily cleaning of the aisles. Exhibitors are responsible for the cleaning of their stands.

The provision of refreshments to the participants by exhibitors is only permitted if the catering regulations of the exhibition building concerned are observed.

Exhibition areas and fittings made available to exhibitors must be handed back in their original condition. In case of damage or loss of equipment provided, or damage to areas occupied or/and to other stands, repair and replacement will be charged to the exhibitor.

Advertising panels and display as well as any distribution of leaflets etc., are not permitted outside the exhibition areas allotted to exhibitors.

Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein.